THE OQUAGA LAKE IMPROVEMENT ASSOCIATION, INC.
NAME AND PURPOSE OF
Section 1. Name
This corporation shall be known as The Oquaga Lake Improvement
Section 2. Purpose
The purpose of the Association shall be:
To preserve, improve and protect Oquaga Lake and the lands adjoining
the same and bordering thereon, all located in the Town of Sanford,
Broome County, New York; to develop and promote the said territory as
a summer resort; to prevent the contamination of the waters thereof;
to further and advance the social and general welfare of the said
territory and the owners and occupants thereof and the members of this
Association; to do any and all acts necessary to carry into effect the
foregoing objectives, including acquiring and holding title and
property rights in and to the said Oquaga Lake, adjoining lands and
springs and water courses in the vicinity.
Section 1. Eligibility
The membership of the Association shall consist of those people who
have signed the certificate of incorporation as incorporators,
together with all persons who are received into membership as
Section 2. Classes of
The members of this corporation shall be divided into two classes:
active and associate.
Section 3. Active
To entitle a person to active membership, he/she shall either own real
property located in the Oquaga Lake Sewer District or shall legally
represent the owner of such property by being the legally qualified
trustee, executor, administrator, guardian or personal representative
or agent or attorney of the owner. Joint ownership of an interest in
real property shall entitle said joint owners to ONE vote at meetings.
Section 4. Associate
To entitle a person to associate membership, he/she shall reside in
the Oquaga Lake Sewer District at the time of application. Associate
members shall not be permitted to vote in Association matters.
Section 5. Admission to
Persons entitled to active membership shall, upon payment of dues,
become an Association Member.
Section 6. Annual Dues
dues for active and associate members will be set by the Board of
Directors with an affirmative vote by the membership at a duly called
Section 7. Indebtedness
A member failing to pay annual dues shall not be entitled to vote at
BOARD OF DIRECTORS
Section 1. Administration
The general management of the affairs of the Association shall be
vested in the Board of Directors, who shall be elected as provided in
the by-laws. The Board shall be the policy forming and administrative
body of the Association and as such is responsible to the membership.
Section 2. Personnel
The Board of Directors shall consist of twelve (12) elected members.
The officers of the Association shall consist of a President, Vice
President, Secretary, and a Treasurer.
Section 3. Duties of the
The Board of Directors shall manage the affairs, funds, and property
of the Association. The Directors shall have full power and it shall
be their duty to carry out the purposes of the Association according
to its Constitution and By-laws.
Section 4. Powers
The Board of Directors may vote the expenditure of money and they deem
necessary or advisable; and may contact for lease or purchase in the
name of the Association water rights, properties, or facilities for
the use of the members.
Section 5. Indebtedness
The Board of Directors may impose a liability or levy on assessment
only by an affirmative vote of the membership at a duly called
NOMINATION AND ELECTION OF
Section 1. Nomination
The President shall appoint annually a nominating committee, whose
chairman shall be a Director and whose two additional members may be
selected from the general membership. It shall be the responsibility
of the Nominating Committee to propose a slate of four (4) directors
to be presented at the annual meeting. Nominations for directors may
also be made from the floor at the annual meeting.
Section 2. Election of
The directors of the Association shall be elected at the annual
meeting. Each active member shall be entitled to one vote for each
director and the candidates receiving the majority of votes shall be
Section 3. Term of Office
At the annual meeting there shall be elected four (4) directors who
will each serve a term of three (3) years.
Section 4. Election of
A meeting of the Board of Directors shall be held immediately
following the annual meeting for the purpose of electing officers. The
directors shall elect from the Board a President, Vice President,
Secretary, and a Treasurer. The officers elected shall hold office
until their successors are elected the following year.
Vacancies among the officers or on the Board of Directors shall be
filled by a majority vote of the Board of Directors. Persons so
appointed shall serve until the expiration of the original term of
DUTIES OF OFFICERS
Section 1. President
The President shall be the executive officer of the Association, shall
preside at all meetings of the Association and of the Board of
Directors, shall serve as a member ex-officio of all committees, and
shall appoint such committees as he/she or the Board of Directors
considers expedient or necessary.
Section 2. Vice President
The Vice President shall assist the President and shall assume the
duties of the President in his absence.
Section 3. Secretary
The Secretary shall keep the minutes of the meetings of the
Association and the Board of Directors; shall, if requested, read such
minutes for approval and shall mail all notices for meetings of the
Association or the Board of Directors. The Secretary shall conduct the
general correspondence of the Association and perform such other
duties as may be required of him by the By-laws, the President, or the
Board of Directors.
Section 4. Treasurer
The Treasurer shall be responsible for the funds of the Association,
deposit them in the name of the Association and disburse monies as
ordered or authorized by the Board of Directors. He/she shall keep
accurate accounts of receipts and disbursements, submit his record
when requested and present financial statements at regular meetings of
the Association. The Treasurer shall collect dues and assessments from
members. If necessary, the Treasurer may be assisted in the collection
of dues. In the absence of both the President and Vice President, the
Treasurer will assume the duties of the President.
Section 5. Agreements
The President, Secretary, and Treasurer shall, on being so directed by
the Board, sign all leases, contracts, or other instruments in
Section 1. Membership
There shall be a Membership Committee appointed by the President. This
committee may consist of one to three persons, at the discretion of
the President. The function of this committee shall be to promote
active membership and to prepare the disbursement of membership
materials, including Association rules and regulations.
Section 2. Special
Special committees may be established or dissolved by the President as
their need is indicated with the approval of the Board of Directors.
The chairmen of such committees shall be appointed by the President.
Section 1. Annual Meetings
The annual meeting of the Association shall be held on the last Friday
evening of August of each year. Notice of the time and location of the
annual meeting shall be mailed to each member at least ten (10) days
Section 2. Special
Special meetings of the Association may be called by the President at
any time on his own initiative or by the President or Secretary upon
request of five members to such officer made in writing. Notice of the
meeting shall be mailed to each member at least ten (10) days prior to
the meeting, and at such special meeting there shall be considered
only such business as is specified in the notice of the meeting.
Section 3. Quorum
At all meetings of the Association, whether regular or special, twenty
(20) percent of all members in good standing shall constitute a
quorum. If a quorum is not present, the presiding officer may adjourn
the meeting to a day and hour fixed by him.
Section 4. Order of
At annual meetings of the Association, the order of business shall be
1. Reading of Minutes
2. Reports of Officers
3. Reports of Committees
4. Election of Directors
5. Unfinished Business
6. New Business
Section 5. Board Meetings
Meetings of the Board of Directors shall be called by the President
whenever in his judgment it may be deemed necessary, or by the
Secretary upon request of any two members of the Board of Directors.
Five (5) days notice of meetings of the Board shall be sent by mail to
all Directors, except for emergency meetings when the provision shall
Section 6. Quorum for
At meeting so f the Board of Directors, a majority of the Board of
Directors shall constitute a quorum.
Neither the officers, directors nor members serving on committees
shall receive any salary or compensation for services rendered to the
All notice to members shall be mailed directly to their current
address as given on the books of the Association and such mailings
shall be considered presumptive evidence of service thereof.
The seal of the corporation shall be a metal or rubber stamp in the
form of a circle, and shall bear the name of the corporation and the
year of its incorporation, 1906, and within the circle the figure of
These By-Laws may be amended only by a majority vote of the members
present at a regular or special meeting of the Association, provided
notice of the proposed amendment has been stated in the call for the
The undersigned, President of the Oquaga Lake Improvement Association,
does hereby certify that this is a true and correct copy of the
By-Laws of the Oquaga Lake Improvement Association duly adopted by the
membership of the Association at the Annual Meeting of the Association
held on August 26, 2016.
Mark Millspaugh, PE
Revised August 26, 2016