Annual Meeting Minutes
August 30, 2013
Opening
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Audio file - Opening
The Annual Meeting of the Oquaga
Lake Improvement Association was called to order at 8:07 pm on August
30, 2013, at Scotts Family Resort by President Mark.
Present:
Twenty-four of 89 paid association member properties being
represented, constituting 27% of the Association membership;
therefore, a quorum was present. (By-Laws require twenty percent as a
quorum.)
A. Opening Comments
Mark thanked those in attendance
for coming and thanked Scotts for the continued use of their
facilities and for the refreshments.
B. Approval of Minutes and
Treasurer's Report
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Audio file -
Secretary
Barbara, Secretary, read the
Minutes of the August 31, 2012 meeting. A motion was made to accept
the minutes as read by Brenda L, second by Dave Mac. It was
noted that minutes and audio are available on the website.
.mp3
Audio file - Treasurer
Marie D handed out the
Treasurer’s report including membership list and financials. There
are 89 paid members, one associate member, and 14 unpaid members. It
was asked if there were consistently delinquent members. Marie
commented that there were all different situations: those who hadn’t
paid recently but had this year, those who had paid previously and
have not this year, etc.
Marie explained the new expense
line item: IRS application. She said that in Spring of this year we
received notice that we are not in compliance with new regulations
regarding organizations. The Board opted to proceed as a tax exempt
organization with the IRS. The fee is to submit the application,
which we did two months ago. We have received word that the IRS is
looking at it.
Motion to accept the Treasurer’s
report by Ed W, second by Ron A.
C. Business
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Audio file - Water Quality
Water Quality:
Mark stated the CSLAP report is available on the internet and on the
website. He explained the water quality is good, the water clear, and
the nutrient level low. He noted that invasive species are a problem
around the state and in other states. It is essential to make sure we
practice “safe sex for lakes” (a quote from DEC) by making sure boats,
trailers and bilges are power washed before launching in Oquaga, if
the boat has been on other bodies of water.
Mark noted there have been reports
of weeds that are bothersome to some swimmers and samples can be sent
to DEC for review.
The question was asked about the
toilets and possibly a refrigerator in the water off one property.
DEC will be contacted, since the property owner had promised to remove
the objects but did not. It was originally reported to DEC three
years ago.
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Audio file -
Sewer
Sewer Report:
Mark reported that we are at the end of the second year of a three
year program to update the collection systems, including electrical
controls, pumps, and tanks. This three to five year program is still
ahead of schedule, with most properties updated except a few where
home owners have covered the collection tanks through their own home
improvements. It may not be necessary to
exercise years four and five of the plan and the additional assessment
may not be necessary past year three.
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Audio file -
Fishing
Fish report:
Koen has reports that rainbows are not being caught as much as brown
trout. We have been stocking of 90% rainbows, 10% browns. If reports
continue, he may reconsider that proportion. He noted that the R
family, especially Danny, assisted with the stocking on Mothers Day.
The Fishing Derby was on July 4.
Thirty-nine participants brought him about 150 fish. Dan R had
the largest overall and largest trout at three pounds. Katie C, on
behalf of her family, presented the largest non-trout: a 2 pound 4
ounce bullhead.
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Audio file -
Committees
Committees:
Mark handed out a document showing committees that previously served
at the Lake which covered a range from narrow to broad purposes.
These included land use and zoning, sewer, events, water quality,
fishing, lake history, boating, and newsletters.
Participation in events is noticeably down in the
past few years. The Annual Meeting and Opening Party were not
well attended this year and attendance at the Picnic is going down.
Mark suggested that it may be time to take a new look at what events
would encourage more participation. A discussion ensued with
suggestions for improving involvement, including children and
grandchildren. It was suggested that the membership should be
engaged and interviewed for input. Larry T volunteered to lead
a Membership Committee to do this. Kathleen M agreed to chair an
Events Committee
.
As recommended by the membership,
a copy of the Committee hand-out, which includes a ‘Sign-Up for
Committee’ section, should be made available to those not in
attendance at this meeting. Therefore, it will be included in the
upcoming e-mail announcement that “minutes are available on the
website” which will sent to the e-mail distribution shortly after this
meeting. It will also be on the website with this meeting’s Annual
Minutes. And it will be included with next year’s Opening Letter.
Picnic:
Jim B was thanked for his many years of organizing the picnic.
Phillip M will take over Jim’s coordination activities.
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Audio file -
General
Issues from the floor:
Two properties on Hanson Road were
brought up. One represents a possible danger to the community and the
other an eye sore. Code enforcement has been contacted and will
inspect the one. If there is a safety issue, action can be taken.
The other property reportedly has plans to do renovations next year.
·
A trailer on Oquaga Lake Road was
also discussed. Trailers are only prohibited if they are permanent
residences. The Board will monitor this situation.
· Beavers: A permit has been
received from the DEC for out of season trapping of the beavers and
has been delivered to a local trapper. Out of season, a beaver cannot
be relocated.
.mp3
Audio file - Election
Election of Officers:
Doris S, Barbara M, Ferris A, and Barb C’s seat (term
being filled by Larry T since Barb sold her property) expire
this year. Doris and Barbara will continue. Ron A has agreed to
serve and replace Ferris. Joe R has agreed to fill the remaining
seat. Motion by Ferris A to accept the nominations, second by Dick
H. Passed unanimously.
Passages:
As it is customary to acknowledge past members who are no longer with
us. The passings of Irene H, Mary Pat R L, and Fred Hl
were acknowledged.
Adjournment:
Mark asked for a motion to
adjourn; several people moved for it and many seconded. Accepted
unanimously. The meeting was adjourned 8:55pm.
Minutes respectfully submitted:
OLIA Secretary
August 30, 2013
Board of Directors Meeting to
Appoint Officers
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Audio file -
Board Meeting
Attending: Ron A, Jim B,
Marie D, Jestina D, Koen G, Heather H, Dick H, Brenda L, Barbara M, Doris S
As required by the By-Laws, the
Board of Directors met immediately following the general meeting for
the appointment of Officers. The meeting was called to order at
8:58pm. Brenda made a motion that all Officers should remain in
place; second by Dick. Passed unanimously. Meeting adjourned
at 8::59pm.
Minutes respectfully submitted:
Barbara
August 30, 2013
Last modified:
09/09/14
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