Annual Meeting Minutes
August 28, 2011
The annual meeting of the Oquaga Lake
Improvement Association was called to order at 8:00 pm on August 28,
2011, at Scotts Family Resort by President Jim B.
Thirty-four of 84 paid association member properties being
represented, constituting 40% of the Association membership;
therefore, a quorum was present. (By-Laws require twenty percent as a
A. Opening Comments
Jim welcomed those in attendance,
adding that it was an important meeting because of sewer system
B. Approval of Minutes and Treasurer's
The reading of the minutes of the
August 27, 2010 meeting was waived to save time; they are available on
Marie handed out the Treasurer’s report
which Jim summarized. Total income was $9,000. Total expenses were
$8,500. Total available funds are $53,000. Our goal is to have at
least five years operating income in case we have an emergency. He
noted that the one risk we have is the dam: should it fail in any way,
new DEC regulations are extensive and expensive. Currently, our dam is
in good condition; however, one required repair will be undertaken in
2015, when the Lake is again lowered.
Paid and unpaid members were discussed.
Members were asked to encourage those who have not paid, to pay their
Games: Larry Tremonti reported that the
games were a great success, with the exception of the water sports,
which were rained out. The Gruel-a-thon was new and nine teams
participated, with a total of twenty people. Three people did all
three legs. Sixty people participated in the Field Games. Next year
there will be some adult events at the Field Games and Water Sports.
Water Quality Mark noted we have
participated in the NYS DEC and NYSFOLA CSLAP program since about
1986. Nutrients, minerals, and clarity are measured. The report is
available on the website. The quality is stable and the water is
clear. There are some weeds in the shallows but nothing compared to
other lakes. Mark reminded members not to use fertilizer and to make
sure their sewer is working, to help maintain the quality of the Lake,
It was asked if there was a plan to do
a chemical analysis of the Lake. Jim noted that we have a plan to deal
with baseline testing, as soon the State approves gas drilling.
A concern was expressed about weed
growth in certain areas. Fertilizing promotes this growth and is
discouraged. A weed could be sent to DEC for analysis. Sterilized carp
Gas Drilling has not been approved in
NY State. If it is, we will do baseline testing of the Lake and we
will recommend well testing by individual owners. Some owners have
baselined their own wells this season.
Roads: The Town is developing a road use plan for protection of the
roads. A road use map will be required before well permits are issued.
The trucks will be taxed. An evaluation of the current condition of
the roads is being done. County and State are involved, trying to keep
road use plans common. Logging vehicles, propane delivery tracks, food
supply trucks are also affected by the plan. Protection of the
integrity of the Lake is a primary concern of our residents and the
Town supports this.
A concern was expressed about the impact of gas drilling on our wells.
Jim reminded the membership that the Oquaga Lake Improvement
Association is concerned about the protection of the Lake. He reminded
the membership that we are not a political body and our not-for-profit
status could be jeopardized if we appear to be political. The Board is
kept informed by the Town: in fact one of our members is on the Town
Board. OLIA Board members attend meetings regularly on behalf of the
A concern was expressed about the west
side of Oquaga Lake road, which is eroding.
E-coli has been detected in some wells
around the lake,. There is a remote possibility that this is related
to sewer tanks. Wells should be tested and results should be forwarded
to Mark M who is developing a database. Wells that sit unused in the
winter should be cloroxed at the beginning of the season. Animal feces
is a primary cause of e-coli.
Sewer: Jim said that five years ago he
informed the membership that repairs were needed to the pumping
station of the Oquaga Lake Sewer district. That repair cost about $2
million. However, the pumping station is only half of the sewer
system. The other part is the collection system, which consists to the
tanks, manhole covers, pumps, and electrical boxes on individual
properties, which receives the sewage and moves it to the plant. These
are now failing.
Jim explained that the Town operates
the sewer district on our behalf and taxes us for the sewer district.
However, the OLIA Board makes and has made recommendations to the Town
regarding the maintenance and upkeep.
To address the 25 year old,
deteriorating collection tanks, the Town hired a consultant (Barton &
Loguidice) to make recommendations. Their initial recommendation was a
“Cadillac” solution: a $1.6 million project bonded for 20 years, which
would cost each property an additional $960 per year, for the twenty
years of the bond. With OLIA Board disapproval, other proposals were
offered. The OLIA Board met several times and key members met with the
Town and came up with an alternative proposal.
Most important is that the electrical
will be fixed first. Some pumps are failing and with updated
electrical, we can better determine the reason for pump failures.
Control boxes will be updated. Manhole covers need to be replaced.
Some tanks are leaking.
Jim outlined a plan whereby these
issues would be addressed, over the period of three to five years. As
budgeted, the cost during those years would be an additional $350 per
property. The Board has given guidance to the Town on these
recommendations. The audio of Jim’s entire presentation regarding this
matter is available on the website, on the sewer page. A copy of the
hand-out, detailing plan and costs, is also available there.
Election of Officers: Jim, Bill B, Herb
S, and Larry’s terms are expiring. Herb has moved out of the area;
Bill has chosen not to accept another term. Mark M and Jestina D were
offered as replacements. Almeda offered Heather H from the floor.
After a brief discussion, Larry T stepped aside to allow for Heather’s
nomination, while agreeing to continue with the activities committee.
The nominations were seconded and passed unanimously.
Passages: Barbara noted the passing of
Carola T. New neighbors Toni and Steven O’H have purchased 32 HR.
Jim asked for a motion to dismiss;
several people moved for it and many seconded. Accepted unanimously.
The meeting was adjourned 9:34.
Minutes respectfully submitted:
August 27, 2010
Board of Directors Meeting to Appoint
Attending: Ferris A, Jim B, Marie D,
Koen G, Heather H, Dick H, Brenda L, Barbara M, Mark M,Doris S,
As required by the By-Laws, the Board
of Directors met immediately following the general meeting for the
appointment of Officers. The meeting was called to order at 9:40pm.
Mark’s name was offered as Vice President; the remaining officers
agreed to remain. Motion to accept the Officers as discussed. Seconded
and passed unanimously. Meeting adjourned at 09:43pm.
Minutes respectfully submitted:
August 28, 2011