Annual Meeting Minutes
August 27, 2004
The annual meeting of the Oquaga Lake
Improvement Association was called to order at 7:40 pm on August 27,
2004 at Scotts Family Resort by President Jim B.
Thirty-two of 100 paid association
member properties being represented, constituting 33% of the
Association membership; therefore, a quorum was present. (Twenty
percent is a quorum.)
A. Opening Comments
President B welcomed everyone and
promised to keep the meeting as informative, and at the same time, as
concise as possible.
B. Approval of Minutes and
The minutes of the August 29, 2003
meeting were read by secretary Barbara M. With no corrections,
Steve S moved that the minutes be approved as read; second by
Marie D presented the
Treasurer’s report, noting that expenditures are within budget so far
this 2004 year. Copies of the income statement and expense statement,
summary of funds, and paid/unpaid members were distributed.
President B noted that it was the
fourth year that income exceeded expenses. Motion by Brenda L to
accept the Treasurer’s report; second by Steve S.
Once again, stocking was done on Mother’s
Day and Koen G reported that we stocked only about 900 trout, as
$1500 doesn’t buy as many fish as it did in the past. He thanked Dave
C (Bill and Winnie P’s grandson/Wendy and Ed C’s son)
for helping with the stocking, done at the Chestnut Inn. Koen noted
that the lake is less productive these days (less food for fish) and
he has heard that people are catching more rainbows than browns.
Regarding the J Elmer Crowley Fishing
Derby, Koen commented that there were twice as many participants this
year (12) and that Skip K won the competition with the biggest
fish, weighing about 3 pounds.
Care and Feeding of the Lake:
A copy of the State water quality report is available. Once
again, Andrew M has done the testing. President Jim thanked
both Andrew for his efforts, and his father Mark for providing the
funding the project before the Association reimbursed him.
Koen G after a cursory scan of
the report, pointed to two significant features: 1) we are not on any
“list,” and 2) “Calcium levels are below the threshold necessary to
support the growth and establishment of mussels.”
Sewer: President Jim
stated that last year the Board had attended several meetings with the
Town of Sanford regarding the required improvements to the sewer
district and that it was thought there probably would be no increase
in the charges. He was sad and apologetic that the estimates for the
improvements came in over budget and therefore an increase is
It was noted that the estimate came in
30% higher than the Town’s consultant estimated. Ferris commented
that the Jim’s apology was not necessary; if an apology is due, it is
from the consultant. Dick Marko commented that in recent discussions
with others in the engineering firms and municipalities, many bids
have come in 20% to 30% over estimate this year.
What will the new costs be? Unknown at
this time. We will recalculate and make it known in the Newsletter,
once we know it.
Capacity? We are beyond the number of
hook-ups originally proposed for the system, but the plant capacity is
around 50 to 55% percent in peak months.
Future hook-ups? While we cannot deny
anyone the right to hook-up to our sewer district, they (the
builder/property owner) must bear the cost of the connection.
D. New Business:
Sewer System Advisory Committee:
President Bennett, at the recommendation of the Board of Directors and
after OLIA Board members attendance at Town of Sanford meetings,
suggested that an advisory board be appointed. This board will
intermediate between the OLIA Board and the Town of Sanford regarding
our sewer district. Basically, they will “watch dog” the process of
renovating the plant and the budget. They will act as decision makers
on behalf of the Association and the Board, and will report to the
The three proposed members are: Ferris
A, Dick M, Mark M, all of whom have been in attendance
at most of the sewer board meetings thus far. [Secretary’s note:
subsequent to the Annual Meeting, the Sewer Committee met and invited
Dick H to be a member of the committee as well.]
The Association’s interest is to
maintain the property between the shoreline and 35 feet back. The
moratorium is on all buildings between these boundaries, except
docks. The moratorium expires in late October and we are awaiting the
recommendations of the Town’s attorney, Cathy Schaewe.
President B noted that neither the
Association nor the Board is trying to regulate anything, except
within 35 feet of the water. Anything outside that is between the
property owner, the Town, Zoning Board of Appeals, and the existing
The question was asked if existing
property or improvements would be grandfathered. President Jim stated
the Board understanding that anything done in accordance with the law
would be grandfathered. However, these decisions are made by the Town
and those dealing with the Town are subject to town regulations.
Nominating Committee: The
following terms expire this year, but all existing Board Members
volunteered to remain: Ferris A, Barbara M (Secretary), Steve
S, Doris Scott. Nominations were solicited from the floor and
none were offered. By a voice vote, all were re-elected.
Prez Jim: Thanks to Wendy for the
revived Newsletter. There was applause. As Wendy is away, husband Ed
(in attendance with son Dave) responded on her behalf in thanking the
Association for their participation and support. Ed commented that it
is “a labor of love” for Wendy.
With thanks to Doris Scott for the use
of their facility and for the refreshments, Jim asked for a motion to
adjourn, which was offered by Steve S and seconded by Dave M.
The meeting was adjourned at 8:45 by Jim
Minutes respectfully submitted:
Directors Meeting to Appoint Officers
A, Jim B, Marie D, Koen G, Dick H, Brenda
L, Barbara M, Doris S, Steve S, John S, Richard
S, Herb S.
As required for the
By-Laws, the meeting of the newly appointed and existing Board members
convened at 8:52 pm on August 29 to elect Officers. A motion was made
by Steve S that the current slate of officers as last year, remain in
office this year. After a comment from President Jim Bennett that
perhaps the responsibility should be shared, the motion was called and
simultaneously seconded by Dick H and Herb S and others. Passed
unanimously. Meeting was adjourned at 8:54 pm.
Annual Meeting Attendees (32